The complete fleet, trip, and logistics management platform for modern transport businesses Manage your entire transportation operation fleet, drivers, bookings, routes, fuel, maintenance, GPS tracking, and billing all in one integrated platform. Manage vehicles, plan routes, track deliveries, assign drivers, monitor fuel, and ensure timely and efficient transport operations.
Running a transportation business means keeping dozens of moving parts in perfect synchrony vehicles on the road, drivers on duty, customers expecting on-time service, invoices to be raised, maintenance due, insurance about to expire, and fuel costs to be controlled. Most operators manage these across disconnected spreadsheets, messaging apps, and standalone software and gaps between systems become operational and financial losses.
Our Transportation Management module, built natively on Odoo, unifies every one of these workflows in a single platform. From the moment a booking is made to the moment the invoice is paid, every step is tracked, automated, and reportable. No double entry. No missed service. No lost revenue.
Vehicle master, documents, ownership, fuel type, odometer
One-way, round trip, recurring trips with driver & vehicle allocation
Manual, portal, and API bookings with conflict detection
Predefined routes, multi-stop, distance, toll tracking
Per km/trip/seat, dynamic pricing, automated invoicing
Fuel logs, expense categories, approval workflow
Preventive schedules, service logs, breakdown reporting
Profiles, documents, performance, violations
GPS, live map, geo-fencing, deviation alerts
Bookings, tracking, invoices, history, ratings
Utilisation, profitability, fuel, performance dashboards
Email, SMS, WhatsApp for trips, expiry, maintenance
Odoo Sales, Accounting, HR, IoT/GPS, Google Maps
Role-based access, data rules, audit logs
Mobile app, QR check-in, AI routing, forecasting
Your fleet is your most valuable asset. The Fleet Management module gives you complete visibility and control over every vehicle from the day it enters your fleet to the day it is retired.
• Vehicle master records: registration, type, seating or load capacity, ownership (owned/leased), make, model, year, color
• Driver assignment with full assignment history know who drove every vehicle on every day
• Document management with automatic expiry alerts: insurance, registration, road worthiness, special permits
• Fuel type configuration and consumption tracking per vehicle
• Odometer tracking via manual entry or automated GPS/IoT data feed
• Vehicle status management: Active, In Maintenance, Decommissioned
Every job your fleet carries out is a Trip. The trip record is the central operational document that links your vehicle, driver, customer, route, and billing together.
• Create one-way, round trip, and recurring trips from a single form
• Set source, destination, schedule, and route in one view
• Assign driver and vehicle with built-in conflict detection
• Attach passengers or goods to the trip with capacity enforcement
• Full status lifecycle: Planned > Ongoing > Completed > Cancelled
• Automatic invoice triggering on trip completion
Accept bookings from multiple channels and manage them all from one place without ever doublebooking a vehicle or driver.
• Manual bookings created by dispatchers for walk-in and phone customers
• Customer portal bookings submitted directly by customers online
• API bookings from third-party mobile apps or websites
• Advance and instant booking modes with configurable lead time rules
• Real-time seat and capacity tracking per trip
• Interactive calendar view with drag-and-drop rescheduling
• Automatic conflict detection for vehicle and driver double-booking
Standardise your routes to ensure consistent pricing, accurate ETAs, and efficient operations on every trip.
• Route Master with predefined source-to-destination paths
• Multi-stop routes with individual stop arrival and departure times
• Distance entry manual or automatic via Google Maps API
• Toll point and checkpoint recording with associated fees
• Route optimisation suggestions for multi-stop deliveries and shuttles
• Route assignments to trips ensure consistent fare calculations
Flexible pricing models that fit any business model from simple per-km fares to complex contractbased corporate rates with fully automated invoice generation.
• Per-km, per-trip, per-seat, and contract-based fare configurations
• Dynamic pricing: peak hours, urgent booking surcharges, seasonal rates
• Additional charge types: waiting time, tolls, fuel surcharge, overload, night travel
• Automated invoice generation when a trip is marked complete
• Driver settlement and payout calculation for commission-based drivers
• Full integration with Odoo Accounting for seamless financial recording
Control your largest operating cost fuel and manage all other fleet expenses through a structured, approval-based workflow.
• Fuel log entries per vehicle with date, quantity, cost, and odometer reading
• Fuel efficiency calculated automatically from log and odometer data
• Expense categories: maintenance, tolls, parking, fines, allowances, insurance, renewals
• Configurable expense approval workflow: submit, review, approve/reject
• Cost per trip calculation aggregating all direct trip costs
• Profitability reporting: revenue vs cost per trip, per vehicle, per route
Keep every vehicle in peak condition with proactive maintenance scheduling that prevents breakdowns instead of reacting to them.
• Preventive maintenance schedules triggered by odometer or calendar interval
• Supported maintenance types: oil change, tyre rotation, brakes, filters, full service
• Service logs: provider, date, odometer, parts replaced, costs, next due date
• Breakdown reporting from drivers with immediate fleet manager alert
• Automatic maintenance task creation on schedule trigger
• Integration with Odoo Maintenance module for unified equipment management
Your drivers are your frontline. Manage their compliance, performance, and welfare from one place integrated with your HR and payroll system.
• Driver profiles linked to Odoo Employee records one source of truth
• Document tracking with expiry alerts: driving licence, medical certificate, ID
• Duty and attendance tracking with Odoo Attendance integration
• Performance scorecards: on-time rate, trips completed, fuel efficiency, ratings
• Violation and penalty recording with configurable company vs driver cost allocation
• Payroll integration for automated earnings calculation and disbursement
Know where every vehicle is, every moment. Our GPS integration gives your operations team real-time
fleet visibility and automated exception management.
• Live vehicle location on an interactive map — all vehicles at a glance
• Trip progress tracking with real-time ETA updates
• Historical trip replay — review the exact route of any completed trip
• Alerts for route deviation, over-speeding, prolonged stops, and schedule delays
• Geo-fencing: trigger alerts when vehicles enter or exit defined zones
• Compatible with industry-standard GPS hardware and telematics APIs
Give your customers the self-service experience they expect — from booking to tracking to invoicing,
accessible on any device.
• Online booking requests with source, destination, date, and load details
• Live trip tracking with real-time map and ETA
• View, download, and pay invoices online
• Full trip history with status and documentation
• Star rating and written feedback submission after each completed trip
Every data point your business generates is transformed into actionable intelligence available on demand for management decisions.
• Fleet Utilisation Report: identify over and underused assets
• Trip Profitability Report: which routes, customers, and vehicle types make money
• Fuel Efficiency Report: per vehicle, per driver, per route — find anomalies fast
• Driver Performance Report: scorecards for every driver in your fleet
• Revenue vs Expense Dashboard: top-level financial health in one view
• Maintenance Cost Report: track total spend and identify high-cost vehicles
• Document Expiry Report: compliance management at a glance
• All reports exportable to Excel and PDF
The system never lets something important fall through the cracks. Configurable alerts keep every stakeholder informed through the channels they actually use.
• Trip reminders to drivers and customers before scheduled departures
• Document expiry alerts: 30, 14, and 7 days before expiry for vehicles and drivers
• Maintenance alerts when service is due by odometer or calendar
• Real-time delay notifications to waiting customers with updated ETA
• Route deviation and speed alerts to dispatchers and fleet managers
• Breakdown alerts to fleet manager and maintenance team instantly
• Delivery channels: Email, SMS, WhatsApp, and in-app Odoo notifications
Every component of the Transportation module connects natively with Odoo and with leading thirdparty platforms. No connectors to maintain. No sync to schedule.
Sales quotations convert directly to transport bookings. Customer, delivery address, and goods details flow through automatically.
All trip invoices post to accounts receivable. Payments, aging, and reconciliation all managed in Odoo Accounting.
Driver profiles are Odoo employees. Attendance, leave, and payroll all unified with the rest of your HR operation.
Maintenance schedules and service logs integrate with Odoo's native maintenance module for a unified asset management view.
Hardware GPS trackers connect via IoT Box or API. Live location, odometer, fuel level, and engine data streamed directly into Odoo.
Route distances, travel times, live traffic, and route optimisation powered by Google Maps directly within the platform.
Driver and customer notifications via SMS gateway and WhatsApp Business API, in addition to standard email.
Booking systems, mobile apps, and customer portals connect via Odoo's REST API to submit bookings and retrieve trip data.
Whether you move people or goods, this platform scales to fit your operation exactly.
Bus companies, shuttle services, airport transfers, school transport manage all bookings, routes, and billing with full passenger tracking.
Goods delivery, warehousing pickup and delivery, last-mile logistics capacity management, goods assignment, and consignment tracking.
Manage company-owned vehicles for employee transport, VIP transfers, and executive car services with contract billing and utilisation reporting.
Daily recurring trips, student manifests, parent portal notifications, GPS tracking with geo-fence alerts on school arrival and departure.
Remote site crew transport with strict compliance, driver document management, and multi-stop route management.
Scheduled intercity services with advance seat booking, fare management, and multi-stop route optimisation.
Vehicle rental operations with booking calendar, driver assignment, fuel and damage tracking, and automated invoicing.
Delivery fleet management with route optimisation, customer delivery notifications, and proof of delivery via QR scan.
When your operation is ready to go further, these advanced modules are available as extensions.
A dedicated smartphone app for drivers. Start and end trips with GPS timestamps, log fuel, submit expenses with photo receipts, report breakdowns with location, and view the day's schedule all without touching the Odoo web interface.
Generate QR codes for every booking. Passengers scan at boarding for digital check-in, eliminating manual head counts and providing a timestamped digital boarding record for every trip.
Machine learning analyses historical trip data, real-time traffic, and delivery constraints to continuously optimise stop sequences. Operations using AI routing report significant reductions in fuel costs and improved on-time performance.
Predict trip volumes for upcoming weeks and months based on historical booking patterns. Plan fleet sizing, driver staffing, and maintenance windows proactively before demand peaks, not after.
Manage fleets across multiple legal entities or geographic branches under a single Odoo database. Branch-level data segregation with group-level reporting visibility for holding company or group management.
Every user sees exactly what they need to do their job nothing more, nothing less. Role-based access and full audit logging ensure your fleet data is secure and accountable.
Full system access including configuration, all records, reports, and settings.
Full fleet, maintenance, and driver access. All reports. No financial configuration.
Create and manage trips and bookings. Read fleet records. No financial access.
View own trips only. Update trip progress. Log fuel. Submit expenses and breakdowns.
View completed trips. Generate and manage invoices. No operational access.
Portal only. Own bookings, trips, invoices, and feedback. No internal data access.
Yes. The module supports both passenger transport (with seat allocation and passenger manifests) and goods transport (with cargo type, weight, and consignment tracking). Many operations use it for both simultaneously.
GPS hardware trackers connect via IoT Box or direct API. The module pulls live location data at configurable intervals and displays it on the fleet map view. Historical trip routes are stored and can be replayed from any completed trip record.
Yes. Customers with portal accounts can submit booking requests directly through the Odoo customer portal. API integration is also available for third-party apps and websites to submit bookings programmatically.
When a trip is set as Recurring, you define the recurrence pattern (daily, weekly, specific days of the week). The system automatically creates individual trip records for each occurrence, each with their own driver and vehicle assignment, status tracking, and invoicing.
Yes. The conflict detection feature checks all active trips when a new assignment is made. If the same vehicle or driver is already assigned to another trip with an overlapping time window, the system displays a conflict warning and prevents the double-booking.
Customer invoices are generated based on the trip fare configuration. Driver settlements are calculated separately based on the driver's configured payout model (fixed per trip, percentage of fare, or hourly). Both are tracked independently in Odoo Accounting.
Yes, as an optional advanced feature. Multiple companies or branches can be managed under a single Odoo database with full data segregation at company level and consolidated reporting at group level. Requires Odoo Enterprise edition.
Get a personalised demo and see all 15 modules working together in your business context.
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